Accessing Attendance Overview:

• Navigate to Lates from the Attendance Overview on the Main Dashboard.
• To view lates for a different date range, use the date filter at the top of the page.
   

Viewing Assigned Student Data:

• Depending on your role, you will see specific student groups:
  • Year Heads: Only assigned year groups (e.g., First Year Head sees First Year data).
  • Principal, Deputy Principal, Attendance Officer, or Office Staff: Access to all student data.
     

Filters & Status:

These filters can be used for adding students to detention. You can quickly and easily find those students over a certain amount of unauthorised lates for a specified date range via the filters. 

See more on Late Detentions here

Use the different filter options to narrow your search:

• Authorisation Status
  • Authorised: For Authorised meaning late with a valid reason
  • Unauthorised: For Unauthorised meaning late without a valid reason
  • Pending:  Awaiting parent to submit late note
• Sign In Status: Whether the student actually signed in via the Digital Sign In Device (Tablet) at reception. 
• Late Arrivals > = 
  • Allows you to filter by over a certain amount of lates (massive timesaver!)
• Note Status: 
  • Note Received: Note has been submitted by the parent
  • Pending: Note has not been submitted by the parent
     

Action Buttons:

These buttons on the top right can be used for adding students to detention, manually adding a late request, deleting a late request and exporting. 

• Add Late Request: This would be used in cases where the student has bypassed the sign in device and the school want the parent to receive a late notification and be marked late. 
• Add To Detention: After using the filters to find your set of students who came in late, you can add them straight to a Detention session from here. Find out more on that by clicking the “See more on Detention Manager here” button above. 
• Delete: Use this to delete late record(s).
• Export: 
  • Generate an Excel sheet of your lates.
  • Not recommended - Exports become outdated the minute the parent explains a late. Use the Dashboard as it updates in real time.

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For each late, the following details are available:

• Student Name: Clickable to open the Student Profile page for more detailed information.
• Year & Class: The student's current year and class group.
• Planned Arrival: Date & time the parent believes the student to arrive.
• DSI Sign In: Actual Sign in time of the student (If no data present, they have yet to sign in).
• Reason & Further Details: Reason provided by parent & hover over the information ("i") icon to view additional details if provided.
• Status: 
  • N: For Note Received from parent
  • R: For Requested as the student arrived late without a note
• Auth. Status: 
  • A: For Authorised meaning late with a valid reason
  • U: For Unauthorised meaning late without a valid reason
  • P:  Awaiting parent to submit late note
• Late Arrivals: 
  • By default (or when date range is Today, the Cumulative days late figure is since the start of the academic year. When you add a range like last week or a custom range, the figure will be cumulative for that date range. 
  • This data is coming from your Attendance System which means if the student skips by the sign in device but then a class teacher marks as late in AM/PM, it will count in the Late Arrivals figure here. 
• Created: Date in which the parent create the note or the date the late request was sent
• Send PN Icon:
  • Click this icon to send a templated Personal Notification (PN) to parents regarding the late.
  • Learn more about Templated Personal Notifications here.
• View Icon:
  • Use this to view the late in a separate, detailed format.
• Bin Icon:
  • Use this to delete the late record.

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