Managing Access & Permissions settings is an annual house-keeping task that should be reviewed and updated as necessary at the beginning of each academic year. Particular attention should be paid to Year Heads as they are more likely to change each year.
The Parent Note should also be updated before the start of each Academic Year as well. See more on this below.
1. Go to Access & Permissions on your Dashboard
2. Under the Type column, you should see the years listed as 1-6. You will need to edit each of them to the correct Year Heads email address
- Click on the Edit button located in the far right column
3. The Title should be First Year Head or Second Year Head etc. (or similar)
4. The Type is not editable. This is the Year assigned to this particular Year Head
5. The Classes can be all selected or if there are multiple Year Heads per year, you can assign per class
6. Module Access - The only areas here that need to be looked at are the Absentee, Leave Permission and Late Form
- Each of the above areas can have an Individual Email sent per submitted note
- Parent sends in a Late Form and the assigned Year Head will receive an email
- Approval Access - This can be checked so that the Year Head can approve Permission to Leave notes
7. Email - This is where we assign the Year Head via the email address they use to login to the Dashboard & Administrator's App
- It should be the school email address, not a personal one.
8. Click here to add more Email Addresses - You can add multiple users' email addresses if there is more than one staff member assigned to a single year.
9. Click on Submit
This is how your final list of Year Heads should look:
Click Image to enlarge
Year Heads, Principals, Deputy Principals and Office staff should have full access. Please contact Unique Schools Support in order to confirm if this is the case
If you need assistance updating your Year Heads, feel free to reach out to us directly via email or book a free Zoom training session via the button below