The Administrator's App allows you to post both News and Notifications. Both feeds in the school app are public, meaning any parent, guardian or student who is registered on the app can view what is posted.
A news item should highlight positive events and achievements, such as a bake sale, charity event, sports result, or similar activities. These "nice to know" PR posts are intended to paint the school in a positive light for the public.
1. Open your Administrator's App
2. Go to the News tab
- From an Android Device, tap on the 3 horizontal lines on the top left of the screen and tap News
- From an Apple Device, tap on News at the bottom of the screen
3. Tap on the Plus icon near the bottom right of the screen
4. Add your Title & Message content
5. Send as a Push Notification
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Select who is to receive the alert (beep) on their device; e.g. Parents of 2nd year students (Only these users will get a beep on their device but the News item will be visible to all App users)
1. Tap on the filter/funnel icon on the top right of the screen
2. Select the User Type (Most common would be Parent)
3. Select the Year
4. Tap on Save
Example: If I want to alert parents of 1st years, I would select Parent as the User Type and under Years, I would select 1. Remember, everyone on the app can see the News item. This just alerts selected users.
- By Unchecking this box, nobody will be alerted but the News item will still show in the feed
6. Add to Category
- Click on the Category Drop field
- Choose the Category you wish the news item to be displayed in
The news feed can be split into sub-categories e.g. Sports, Trips, PTA etc. to display only relevant content in each category.
7. Scheduled Notification
- Click into the Schedule Notification field
- Select the future Date and Time that the news item should be sent
9. Archive Date
- Click into the Archive Date field
- Select the date that the news item should be unpublished/archived from the App News Feed (if no date is chosen the news item will un-publish after 60 days)
10. Add Images (Highly recommended) & PDF files
- Tap on the Paperclip/Attachment icon on the top right of the screen
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Select the Cloud Cam to attach an image or Document to add a PDF file from your device
Learn more about the Cloud Cam on the Administrator's App here
11. Post to Social Media
- Click the Facebook checkbox to automatically post the message contents to the school's Facebook page (only 50 images can be posted)
- Click the Twitter checkbox to post to school's X (Twitter) account
- Use the Copy Title or Copy Message buttons to select either the Title or the Message contents to automatically post to the schools Twitter Feed (tweets are limited to 280 characters including spaces)
- Click the Website checkbox to automatically post the message contents to the school's website (for Wordpress websites only)
12. Tap the Send icon at the bottom right of the screen to post the News item
Images
If you do not select any images on your News item, the user will see the school crest by default. We recommend adding an image that the user can associate with the message received.
We advise using this feature only if necessary as PDFs are made to be viewed on an A4 screen, as users are seeing the message on their mobile device can be quite hard to read messages on PDF. Instead, you can copy message from your PDF and paste it onto your Description.
Feel free to reach out to us directly via email or book a free Zoom training session via the button below