The Attendance Overview page offers a streamlined way to view and manage student lates, including late notes submitted by parents or late requests sent out by Unique Schools. Late requests are sent to parents when the student signs in late on the Digital Sign In (DSI) Device without a note submitted.
Important Note:
It is essential that students sign in on the Digital Sign-In (DSI) device for all instances of lateness, even if a parent has submitted a note in advance. This ensures accurate recording of arrival times and that parents are promptly notified of any late arrivals via the school app.
How to View and Manage Lates
Accessing Attendance Overview:
- Navigate to the Attendance Overview page from the Year Head Dashboard.
- By default, it will display today's attendance for all students.
- To view attendance for a different date range, use the date filter at the top of the page.
Viewing Assigned Student Data:
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Depending on your role, you will see specific student groups:
- Year Heads: Only assigned year groups (e.g., First Year Head sees First Year data).
- Principal, Deputy Principal, Attendance Officer, or Office Staff: Access to all student data.
Late Notes Overview:
- The default tab under "All Student Attendance" is Absent, which displays all absences.
- To see lates, Click on the Late Note tab.
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Lates are displayed with a Status:
- Green (Submitted): Explained lates submitted by parents.
- Red (Requested): Unexplained lates where a request was sent but not yet completed by the parent.
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Information Displayed in the Late Note Tab
For each late, the following details are available:
- Student Name: Clickable to open the Student Profile page for more detailed information.
- Year & Class: The student's current year and class group.
- Planned Arrival: Date & time the parent believes the student to arrive.
- DSI Sign In: Actual Sign in time of the student (If no data present, they have yet to sign in).
- Reason & Further Details: Reason provided by parent & hover over the information ("i") icon to view additional details if provided.
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Status:
- N: For Note Received from parent
- R: For Requested as the student arrived late without a note
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Auth. Status:
- A: For Authorized meaning late with a valid reason
- U: For Unauthorized meaning late without a valid reason
- P: Awaiting parent to submit late note
- Cum. Days: Cumulative days late since the start of the academic year
- Created: Date in which the parent create the note or the date the late request was sent
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Send PN Icon:
- Click this icon to send a templated Personal Notification (PN) to parents regarding the late.
- Learn more about Templated Personal Notifications here.
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View Icon:
- Use this to view the late in a separate, detailed format.
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Summary
The Late Note section in the Attendance Overview is designed to simplify attendance management by allowing staff to:
- View all submitted or requested lates for a specific date range.
- Identify and follow up on unexplained lates if necessary.
- Manage Late with ease.
This streamlined approach ensures that attendance records are accurate and up-to-date, improving internal management of lates.