The Attendance Overview page offers a streamlined way to view and manage student Permission to Leave (PTL), including viewing, improving, adding and editing.
Important Note:
It’s essential for students to be signed out using the Digital Sign Out Device or by a staff member in the office to ensure accurate records of their departure with parental permission. Signing out through Unique Schools is crucial for maintaining this process. Directly updating VSware/Tyro with the sign-out information is not recommended.
How to View and Manage Permission to Leave (PTL)
Accessing Attendance Overview:
- Navigate to the Attendance Overview page from the Year Head Dashboard.
- By default, it will display today's attendance for all students.
- To view attendance for a different date range, use the date filter at the top of the page.
Viewing Assigned Student Data:
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Depending on your role, you will see specific student groups:
- Year Heads: Only assigned year groups (e.g., First Year Head sees First Year data).
- Principal, Deputy Principal, Attendance Officer, or Office Staff: Access to all student data.
PTL Overview:
- The default tab under "All Student Attendance" is Absent, which displays all absent notes.
- Click on the PTL tab to display all Permission to Leave notes.
- By default, it shows you all pending PTL awaiting approval.
- Select the Approval Status filter to view Approved, Disapproved or Pending PTL notes.
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Approving Permission to Leave Notes
Approving Individually:
- Select the checkbox next to the student’s name for approval.
- Click the Approve button on the right side of the screen.
Once approved, the student can sign out using the Digital Sign Out Device.
Approving in Bulk:
- Scroll down the PTL tab to ensure all notes have fully loaded.
- Click the top checkbox next to the Student column to select all students.
- If more than 10 notes are selected, confirm the selection when prompted.
- Double-check that all notes have been loaded and selected.
- Click the Approve button on the right side of the screen.
Once approved, all selected students will be able to sign out using the Digital Sign Out Device.
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Information Displayed in the PTL Tab
For each Permission to Leave note, the following details are available:
- Student Name: Clickable to open the Student Profile page for more detailed information.
- Year & Class: The student's current year and class group.
- Reason: The parent-submitted reason for the PTL.
- Further Details: Hover over the information ("i") icon to view additional details if provided.
- Planned Leave Time: The time in which the parent expects the student to leave.
- Signed Out: Whether the student has sign out on the tablet.
- Signed Out At: The time in which the student actually signed out on Unique Schools System.
- Signed In At: The time in which the student signed back in after leaving.
- Cum. Days: Total PTL submitted since the start of the academic year.
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Approval Status:
- Pending: Not yet actioned
- Approved: PTL has been approved by a member of staff
- Disapproved: PTL has been disapproved by a member of staff
- Created: Date & time the PTL was created by the parent.
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View Icon:
- Use this to view the PTL note in a separate, detailed format.
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Edit Icon:
- Edit the PTL date/time range, if the parent submits incorrect information.
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Summary
The PTL section in the Attendance Overview is designed to simplify attendance management by allowing staff to:
- View all Permission to Leave notes for a specific date range.
- Approve Permission to Leave notes
- Edit and manage PTL notes with ease.
This streamlined approach ensures that attendance records are accurate and up-to-date, improving internal management of Permission to Leave.