A notification item should cover urgent matters such as school closures, weather warnings, exams, etc. Everyone registered on the school app can see these notification items, as they are public.
1. Click on the Notifications menu on the side bar and select Manage Notifications
2. Click the Add button to begin creating a new notification
3. Enter the Title and the Message contents
4. Send as Push Notification
- Select who is to receive the alert (beep) on their device; e.g. Parents of 2nd year students (Only these users will get a beep on their device but the notification will be visible to all App users)
- By Unchecking this box, nobody will be alerted but the Notification will still show in the field
5. Add to Category
- Click on the Category Drop Down List
- Choose the Category you wish the notification to be displayed in
The notifications feed can be split into sub-categories e.g. Sports, Trips, PTA etc. to display only relevant content in each category.
6. Add Images (Highly recommended)
- To add images to the notification click on the Choose Files button
- The Gallery dialog box is displayed
- Choose each image to be added to the notification and then click OK
- To upload a new image not currently in the Gallery click on Browse Files and navigate to the Image on your device
- Select the image(s) and click Upload
- Select the newly added images from the Gallery and then click OK
7. Adding a PDF
- Click the Upload PDF button to add a PDF to the message
- Browse your device to select the PDF to be uploaded
- To add a 2nd PDF click on the second Upload PDF button
- A maximum of 2 PDF files can be added to a single Notification item
8. Add Event
- Click into the Start Date and End Date fields and select the dates and times for the event (App users will be able to add the event date/time to their device calendar)
9. Schedule Date
- Click into the Schedule Date field
- Select the future Date and Time that the notification should be sent
10. Unpublish Date
- Click into the Unpublish Date field
- Select the date that the notification should be unpublished from the App Notifications Feed (if no date is chosen the notification will un-publish after 60 days)
11. Redirect To
- Select the drop down list under Redirect to
- Choose the module that should open for more information for users when the notification is tapped in the App.
12. Post to Social Media
- Click the Facebook checkbox to automatically post the message contents to the school's Facebook page (only 50 images can be posted)
- Click the Twitter checkbox to post to school's X (Twitter) account
- Use the Copy Title or Copy Message buttons to select either the Title or the Message contents to automatically post to the schools Twitter Feed (tweets are limited to 280 characters including spaces)
- Click the Website checkbox to automatically post the message contents to the school's website (for Wordpress websites only)
13. Send as SMS
- Click the SMS checkbox to send an SMS message to all non-App users
- Non-App users will receive the message via text along with links to download the App
- The Title of the notification is displayed in the SMS plus a link to the rest of the message
14. Click on Send to post the Notification to the app
Images
If you do not select any images on your Notification, the user will see the school crest by default. We recommend adding an image that the user can associate with the message received.
We advise using this feature only if necessary as PDFs are made to be viewed on an A4 screen, as users are seeing the message on their mobile device can be quite hard to read messages on PDF. Instead, you can copy message from your PDF and paste it onto your Description.
Send SMS
This feature will identify users who don't have the school app and only those will receive an SMS with the message and links to download the school app. Everyone else will receive a notification via the School app.
Searching for previous Notification sent
You can use filters to search for a Notification previously sent.
Feel free to reach out to us directly via email or book a free Zoom training session via the button below