The Access & Permissions section allows staff members who have Principal, Deputy Principal or Admin roles assigned to them to manage certain levels of access. These levels of access are outlined below.
Select staff can assign the following from the Access & Permissions tab:
- Principal Access
- Deputy Principal Access
- Admin Access (School Office)
- Attendance Access (Per Year for Year Heads)
- Parent Note Access
- Team Manager Access (Coaches)
Principal, Deputy Principal and Admin Access
The Principal should be assigned to the Principal role, Deputy to Deputy and the School Office staff should be assigned to Admin Access from the dropdown list.
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These levels give overall access to the system which includes the following modules:
- Medical forms submitted.
- Attendance Reports.
- Parent Note received.
- Personal Notifications marked as private.
Attendance Access refers to staff being able to access attendance reports for all year/class. Please choose the Type Attendance from the dropdown list.
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This level gives access to the system which includes the following modules:
- Medical form permission forms submitted for all the years.
- Attendance Reports for all the years.
Year Head Access refers to staff being able to access attendance reports for their relevant year/class. Please choose the Type as the year (e.g - 1) and then select the Classes from the dropdown list to the right.
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This level gives access to the system which includes the following modules:
- Medical form permission forms submitted for the assigned year.
- Attendance Reports for the assigned year.
Important: Year Head settings must be recreated at the beginning of every academic year.
Due to the new rollover process, do not edit or reuse the previous academic year’s Year Head records.
- Delete all old Year Head records.
- Create a new Year Head record for Year 1.
- Select the relevant Year Head and the current classes for that year.
- Repeat this process to create separate new records for Years 2, 3, 4, 5 and 6.
When finished, there should be six new Year Head records in total—one for each year from Year 1 to Year 6.
Parent Note Access allows parents/guardians to submit non-attendance notes to the assigned individual. We recommend setting up the Parent Note so that parents/guardians can submit notes to Year Heads and/or the School Office.
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This level gives access to the system which includes the following modules:
- Parent note received for assigned user.
This is an annual housekeeping task. At the beginning of each academic year, review all access settings. All previous Year Head records must be deleted and six new records must be created—one for each year from Year 1 to Year 6. Do not edit or reuse the old Year Head records.
Year Heads, Principals, Deputy Principals and Office staff should have full access. Please contact Unique Schools Support in order to confirm if this is the case
If you need assistance updating your Year Heads, feel free to reach out to us directly via email or book a free Zoom training session via the button below