Use this checklist to arrange your school’s move to the new academic year in Unique Schools.
Unique Schools must trigger the rollover. Schools cannot currently trigger it themselves. Let our team know when the new academic year timetable is fully published and live. It must not be in draft or summer mode.
1. Tell us when your school is ready
- Check that the new academic year timetable is fully published and live, not in draft or summer mode.
- Contact staffsupport@uniqueschools.ie to let our team know your school is ready for rollover.
- Our team will arrange and trigger the rollover. Do not assume it has happened just because your timetable is live.
2. What happens for your school’s system?
- Tyro: once our team triggers the rollover, student, guardian and staff details transfer automatically. Existing staff details need a separate check: the staff name and mobile number are imported on the initial sync. Later changes to those details must be made in both Tyro and Unique Schools; updating Tyro alone will not correct an existing Unique Schools staff record. Use Administration → Add & Edit Students/Staff → Staff → Edit to update the Unique Schools record, then click Submit.
- VSware: Student ID, Name, Year and Class transfer. Students already in the school app keep the guardian details already added to their records. They roll over to their new year and class—for example, 2A → 3A—so you do not need to enter guardian details again for all students. Students already listed under Incoming move to 1st Year and the class assigned in VSware.
Guardian and staff details do not transfer from VSware. Only new students added to VSware whose guardian details are not already in the school app need those details added. Follow Add & Edit Students/Staff.
- Primary schools, third-level education and non-integrated schools, including Compass: our team completes the rollover manually. Allow up to one week.
Our team will advise if information is needed from your school. Use Upload Student List for student CSV files; do not send student data by email.
3. Check the new academic year setup
- Review the student year and class lists once the rollover has been completed.
- Ask your school administrator to follow How to Update Year Heads. The previous Type 1–6 Year Head records need to be replaced with the new academic year’s setup.
- Review the Parent Note recipients using the linked instructions in the Year Head guide.
Incoming students need access before September?
Early app access for incoming students is separate from the academic-year rollover. For example, a school may ask us to add incoming first years in May even though they do not start until September. Contact our team to arrange the import and agree when onboarding SMS should begin.
Need help? Email staffsupport@uniqueschools.ie.