Personal Notification Templates allow you to create ready-made messages that can be reused whenever needed.
Templates can be used for:
- Attendance Alerts
- Absence Notifications
- Late Notifications
- Parent Teacher Meetings
- Weather warnings
- School closures
- Any other message you send regularly
Using templates saves time and removes the need to retype or copy and paste old messages.
With the “Custom” template type, you can create and save your own frequently used messages in advance. Then, when creating a new Personal Notification, simply select the appropriate template and send.
See more on the Types of templates in the green box below.
In this guide, we’ll show you how to set up templates and explain the different types available.
Create a PN Template:
- Go to your Dashboard and hover over Personal Notifications from the menu
- In the dropdown, choose PN Templates
- Add in the top right corner of the screen
- Select the Template Type (see explanations below)
- Enter a Title for your template
- Enter the Content of your template
- Tap Submit to save your template
Edit a PN Template:
- Go to your Dashboard and hover over Personal Notifications from the menu
- In the dropdown, choose PN Templates
- Tap on the Edit icon beside the template you wish to modify
- Make the desired changes
- Submit
⚠️ Please Note:
The Absentee Outstanding option are only available to schools using the Attendance Form Management (AFM) system.
If your school does not currently use AFM but would like to learn more, please get in touch for more information.
Understanding Template Types
Custom
This is the primary template type most staff will use. The Custom Template allows you to create messages for recurring communications, such as school closures, weather warnings, or parent/teacher meetings. Save time by creating a custom template for any message you send regularly—whether weekly, monthly, or even daily.
Attendance Templates
(See suggested templates in the next section)
Absentee
Sent from the Absent tab in the Attendance Overview, this template is used to notify parents/guardians of an accumulation of student absences that has become a concern. It includes the total days absent, based on your attendance system, so parents are fully informed.
Late
Sent from the Late tab in the Attendance Overview, this template is used to alert parents/guardians about multiple late arrivals. It provides the total number of late arrivals, as recorded by the Unique Schools Digital Sign-In Tablet, to keep parents aware of the situation.
Absentee Outstanding
Sent only from the Absent Request Forms Outstanding section of the Administrator’s App, this template reminds parents they have unexplained absences needing attention in the "Attention Please" section. Completing these forms ensures the school has a complete record of explanations for all absences.
TUSLA Notification Templates (Soon to be renamed Attendance/Absence Alerts)
Tusla Option 1 – 4
These pre-set templates can be edited as needed in the PN Templates section. They are used for notifying parents at key absence thresholds—such as after 5, 10, 15, and 20+ days of absence. Thresholds can be customised in the TUSLA section of the Attendance Overview.
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