Use Cloud Cam in the Administrator App to capture photos of school activities without storing them on your personal device.
- All images are:
- Stored securely in the school’s cloud
- Accessible internally by staff only
- Not visible to parents until shared via:
- News
- Notifications
- Galleries
This protects student data and ensures media is not spread across multiple personal devices.
In this guide
Capturing Images Using Cloud Cam
1. Open Cloud Cam
Open the Administrators App and log in.
- On Android devices:
- Open the left-side menu (☰)
- Tap Cloud Cam
- On Apple devices:
- Tap Cloud Cam from the bottom menu
You will now see all previously uploaded Cloud Cam images.
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2. Capture a New Image
- Tap the Camera icon (bottom right)
- Take your photo(s)
3. Finish Capturing
When finished:
- Tap the check icon
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4. Sync or Delete
You will now be asked to:
- SYNC – Upload images to the school cloud
- DELETE – Remove unwanted images
Important
You must tap SYNC for any image you want to keep or use later.
Click Image to Enlarge
Once uploaded, images can be used in:
- News
- Notifications
- Personal Notifications
- Galleries
- Other communications
Uploading an Image from Your Device
In some cases, staff may need to upload an image from their device.
Examples:
- Edited images for events (e.g. Bake Sale Poster)
- Previously taken on another device or already stored in phone gallery
Important Guidelines
- Any images of students or staff should always be captured directly using Cloud Cam
- Uploading from your device should only be done when necessary
- Only use online images if you have permission or a licence that allows the school’s intended use.
- Check the image’s licence and any attribution requirements before sharing it.
Step-by-step Guide:
- Open Cloud Cam in the Administrators App
- Tap the Camera icon (bottom right)
- Tap the Gallery icon
- Select the image(s) from your device
- Tap Done
The image will now be available in the Cloud Cam library.
Click Image to Enlarge
Organising the Cloud Cam
Cloud Cam is available to all staff internally.
This means:
- All uploaded images are visible to staff
- Images are not visible to parents unless published via News or other methods
- Organisation is essential to avoid clutter
Best Practice: Use Folders
We strongly recommend organising images using folders.
You can organise by:
- Your name
- Year group
- Event
- Department
Good folder organisation makes it much easier to:
- Find images later
- Keep content separated
- Maintain a clean system
How to Create a New Folder
- Open Cloud Cam
- Tap the three dots (top right)
- Select Create New Folder
- Enter the folder name
- Tap Create
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Sharing Your Image
After uploading, you can share the image(s) via:
- News
- Notifications
- Social Media
See full guide here to share via:
Feel free to reach out to us directly via email or book a free Zoom training session via the button below